Terms and Conditions
In these conditions the following
definitions shall apply:
"Agreement" - the agreement
between you and The Hathersage Hurtle comprise of
the Event Conditions and these Conditions of Entry
"Event" - the Hathersage Hurtle.
"Event Conditions" - the terms
and conditions, in addition to these Conditions of
Entry, provided to you by Hathersage Hurtle in
respect of the Event from time to time.
"Event Date" - the announced date
of the Event.
"Fee" - the fee payable by you to
Hathersage Hurtle in consideration of your
participation in the Event, as specified in the
"we", "us", "our", "Hathersage
Hurtle" - means Hathersage Hurtle.
"you" - the entrant to
the Event or, where you are signing as a parent or
guardian for a child aged under 18 for whom you are
responsible, your child.
All entrants must be at least 18
years of age.
Walkers may start at any time
between 8:00 am and 9:00 am (registration will be
open from 7:00am onwards)
The runners race starts as a mass
start at 10:00am.
Cut off times:
3pm for runners - 5pm for walkers
The Country Code:
The route crosses private land
and entrants are respectfully requested to keep to
the footpaths and to honour The Country Code.
You must provide an emergency
(mobile phone) telephone number so that we can
contact you during the event and you can contact us
if you experience a problem. The emergency
procedures and contact numbers will be clearly
stated at the start/finish and in your entry
By submitting your application
you are agreeing to enter into the Event and also
agree to abide by these Conditions of Entry, the
Event Conditions and any instructions given to you
by the organisers and officials of the Event.
Where you are provided with a
dibber by us to record your time, this should be
used in accordance with the instruction. You agree
to return the dibber at the finish line of the Event or
within 30 days by post. If you fail to return the
dibber, we will be entitled to charge you for the
replacement cost of the chip (currently £30).
At all times during the Event you
must adhere to all instructions given by the Event
Participation in the Event is
personal to you. You are strictly prohibited from
swapping, selling or transferring or offering to
sell, swap or transfer the place in the Event or
allowing any other person to wear the Event number.
Any breach of this Condition shall render the entry
void. If you are found to be in breach of this
Condition we reserve the right to exclude you from
participation in future Events
You are not permitted to use the
following items in the Event:
You warrant to us that you will
be on the Event Date, sufficiently fit and healthy
to participate in the Event unaided and in
accordance with the Agreement. If you are in any
doubt we recommend that you seek medical advice.
If you plan to drop out of the run for any
reason during the event, you must tell a marshal so
that e are aware of your withdrawal. If you can not
contact a marshal, you should call the emergency
We reserve the right to
refuse entry to the Event or to ask you to cease
Competitors will only be eligible
for a run time and to feature in the results if they
complete the course before the official cut off time
which is currently 18.00 on the day of the Event
(subject to variation at the organisers'
If you are refused entry to the
Event or we ask you to cease participation in the
Event, you must remove your runner's identification
number and dibber and return them to an
CANCELLATION BY YOU
You should inform us immediately by email and/or
text if you need to withdraw
for any reason. If you do so, your fee will not be
CANCELLATION BY US
We may cancel the Event if
circumstances beyond our reasonable control arise,
including, without limitation, war, civil or
political unrest, terrorism or inclement weather
In such circumstances, we will,
if practicable, provide written notice of
cancellation to the address we hold for you. In the
event that written notice is not practicable due to
the timescales involved we will use reasonable
endeavours to provide other suitable methods of
notice including, email, mobile phone, text message,
television and radio broadcasts. And you will
receive a refund of the Fee.
In the event of cancellation of
the Event we will have no responsibility for any
costs incurred as a result of cancellation including
any travel or accommodation costs.
Personal information includes
medical data collected for health and safety
purposes ("Personal Information").
You agree that the Personal
Information relating to you can be stored, used by
us and our Event partners in connection with the
organisation, staging and administration of the
Medical information may also be
used to allow medical assistance to be given to you.
You agree that the Personal
Information relating to you may be anonymised and
the anonymised data may be used by us and our Event
partners in connection with the compilation of
You agree that your name, image
and contact details can be used by us and our Event
partners for the purposes of the promotion and
marketing of the Event.
You agree to us adding you to a mailing list to
keep you informed about any future events and
services which we believe you might be interested
in, such as leisure activities relating to either
similar types of events or activities.
Marketing Information includes promotional and marketing
material in respect of similar events, other
community based activities organised by our Event
Partners, (together the "Marketing Information").
If you would not like us or our
Event partners to use the Marketing Information or
Personal Information other than for purposes related
to your participation in the Event, please email us.
You may also withdraw your consent by ticking the
appropriate box on your application form.
You agree that we may publish
your Personal Information as part of the results of
the Event and may pass such information to the
governing body or any affiliated organisation for
the purpose of insurance, permits or for publishing
results either for the event alone or combined with
or compared to other events. Results may include
(but not be limited to) name, any club affiliation,
race times, occupation and age category.
CHANGES TO THE EVENT
We reserve the right to change
the course, or make any other amendment to the Event
that we deem necessary to stage the Event. Any
change to the Event will be communicated to you at
the Event or sooner if practicable.
Should the course distance be
reduced for the avoidance of doubt you agree that
the Event is still deemed to be staged and that we
will not be liable to you for any refund.
USE OF IMAGE
The Event may be televised,
filmed and/or otherwise recorded and photographs may
be taken all of which may capture your participation
in the Event. You agree to the publication of such
photographs, filming, recording and broadcasts and
their use by us and those authorised by us in any
way which we may see fit now or in the future
including but not limited to film, broadcast, radio,
TV, publications and publicity.
Any audio, visual, or
audio-visual recordings that you make of the Event
or any part of it are for personal use only and
cannot be used for any commercial purpose.
In no event shall we be liable to
you whether for breach of contract, any tortious act
or omission (including negligence) or otherwise,
under or in connection with the Agreement for any:
loss or damage.
loss of profit.
loss of reputation.
loss of business, revenue or
loss of anticipated savings.
pledges made on your behalf
or by you to charity. or
consequential or indirect
loss, regardless of whether the loss or
damage:(a) would arise in the ordinary course of
events.(b) is reasonably foreseeable. or(c) is
in the contemplation of the parties, or
Nothing in this Agreement shall
affect our liability for death or personal injury,
fraud, or any other liability to the extent it
cannot be excluded or limited by law.
If there is a conflict or
inconsistency between any provision contained in the
body of these Conditions of Entry and any provision
contained in the Event Conditions, except where
provided to the contrary in the latter, the Event
Conditions prevail to the extent of the conflict or
The Agreement shall be governed
by English law, and the parties submit to the
exclusive jurisdiction of the English courts.
If any provision of the Agreement
is invalid or unenforceable, in whole or in part,
the validity of the remainder shall not be affected.
The Agreement does not create,
confer or purport to confer any benefit or right
enforceable by any person not party to it.